VetPulse / Inventory Expiry Alerts

Veterinary inventory expiry alerts

Items expiring within 30 days, escalated by urgency, with the total dollar value at risk — before near-expiry stock quietly becomes shrinkage.

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Critical$610 at risk

5 inventory items expiring within 30d — $610 at risk

1 already expired. Most urgent: Rabies vaccine 1mL vials (expires 3 days ago, value: $180).

High$96 at risk

Cerenia injectable — expires in 11 days

Quantity on hand: 8 vials, value: $96.

Illustrative sample data — thresholds shown reflect the actual rule logic.

How it works

Any inventory item expiring within 30 days is flagged, as long as its value — quantity on hand multiplied by unit cost — is at least $25. Lower-value supplies are filtered out so the alert stays focused on dollars worth acting on.

Severity follows how urgent the soonest-expiring flagged item is: within 7 days (or already expired) is CRITICAL, within 14 daysis HIGH, and within 30 days is MEDIUM. Every flagged item's value is summed into a single total-at-risk figure, so the finding tells you both how many items and how much money.

What this is not

This is expiry and shrinkage detection — it does not handle reordering, purchase orders, or vendor management. If you're looking for a full inventory management system, this isn't it; it's specifically the alert that catches near-expiry stock before it becomes a write-off.

Common questions

What triggers an inventory expiry alert?
Any item expiring within 30 days, as long as its value — quantity on hand times unit cost — is at least $25. Lower-value supplies are excluded so the alert stays focused on dollars that actually matter.
How is severity decided?
By how soon the most urgent item expires: within 7 days (or already expired) is CRITICAL, within 14 days is HIGH, within 30 days is MEDIUM.
Does this handle reordering or purchase orders?
No. This is expiry and shrinkage detection only — it flags what's about to go to waste and its dollar value, not vendor management, purchase orders, or automatic reordering.
Does it total the dollar value at risk?
Yes — every flagged item's quantity-on-hand value is summed into a single at-risk total, so you know the size of the problem, not just the item count.

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Definitions

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